Data Migration

One of the specialist niche service areas provided by Accesspoint Legal Services is the Migration of data from one Legal Practice/Case Management system to another.

Over the last few years, during peak periods, we have delivered up to five conversions per month

This is ranging from five user systems (2,000 matters) to 250 user systems (150,000 matters, 10 million time transactions). Our belief is that a conversion cannot simply be left to the new supplier, there must be full client engagement, taking responsibility for knowing what they want and then ensuring its timely delivery.

We can handle the simple extraction of data from an existing system to managing the subcontracting & outsourcing of a whole migration project

Clients are involved throughout the migration process

Working closely with clients and software providers has been key to our success with data transfer projects. We are familiar with and have also worked alongside existing suppliers who were providing a managed/hosted service to firms on numerous occasions. Our data transfer project teams are no strangers to this kind of environment and have proven, excellent working relationships not only with clients but also with many of the country’s leading specialist Legal Software Suppliers:


Projects vary from the simple extraction of data from an existing system in a format (Staging Area Database) specified by a new supplier, to managing the subcontracting/outsourcing of a whole migration project – with live conversions often taking place over weekends to offer minimal downtime to clients.

Our specialist Data transfer team will ensure that all data is reconciled to original reports. Where it doesn’t due to existing system problems, we provide full reports explaining any discrepancies, showing how they will be handled within the new system which MUST balance. In addition, populating the new supplier database, delivering a complete test conversion set of data to clients for User Acceptance Testing (UAT).

An important part of any Data Migration project is maximising the facilities provided by the new Practice Management System (PMS). As very strong advocates of the phrase Rubbish In, Rubbish Out, we also insist on data cleansing de-duplication, removal of old coding, matter types etc. or restructuring of the nominal ledger chart of accounts introducing departmental analysis facilities.